Team Manager FAQ
The questions we get every season, answered once. If your question isn't here, reach out directly.
How do I register my team for an event?
All team registration flows through Odyssey Timing via CariFin Games. As the team manager, you collect your runners' names, institutional affiliation, and shirt sizes, then submit the final roster to CariFin at least 72 hours before each race. For the first race (One Lap Savannah on April 15), submit your list by Sunday, April 12.
Where and when do we pick up race bibs?
Bibs are distributed at the registration table at each venue, starting 60 minutes before race time. Team managers can pick up bibs for their entire team at once — no need for each runner to queue individually. Bring a printed or digital copy of your team roster for verification.
Is there a minimum or maximum team size?
There's no hard minimum, but institutions typically field 15–40 runners per race. The Urban Challenge scoring rewards both individual performance and total participation, so larger teams have an advantage in the overall standings. Walkers count just as much as runners.
Can non-runners from our institution participate?
Absolutely — and they should! Every event welcomes walkers alongside runners, and we strongly encourage team managers to bring spectators, cheer squads, and family members. Non-running colleagues make up a huge part of the CariFin atmosphere. There's a designated "cheer captain" role worth assigning.
How does Odyssey Timing work?
Odyssey Timing provides professional electronic timing for every Urban Challenge race. Each bib contains an embedded timing chip that records start and finish times automatically. Results are typically available within 2–4 hours of race completion and are published to the CariFin Standings page the same day or next morning.
What happens if it rains?
CariFin events proceed in light rain. Heavy rain or lightning triggers a 30-minute delay to monitor conditions. If conditions are unsafe, events may be postponed to the same time the following day or rescheduled. Decisions are communicated via CariFin WhatsApp groups and the website. Team managers are responsible for relaying updates to their runners.
Where can we park?
Parking varies by venue. For the Torch Relay, designated team parking is at No. 1 Edward Street, behind the CBTT building. For Queen's Park Savannah events (One Lap, Green Mile), use the perimeter parking around the Savannah. For the Chancellor Challenge, park in the designated lot at the base of Lady Chancellor Hill. Detailed parking info is available on each event's dedicated page.
What should team members wear?
Official institutional team colours or uniform. If your team doesn't have a uniform, coordinate a colour (typically your institution's brand colour). Runners should wear proper athletic shoes — road racing flats or trainers for road events, and trail/grass-grip shoes for the Green Mile cross-country.
How are results and standings published?
Individual and team results are posted on the CariFin website Results page within 24 hours of each race. Cumulative Urban Challenge standings are updated on the Live Standings page after every race so your team can track their championship position in real time.
Who do I call on race day if something goes wrong?
Adeline Martinez (Site Operations Manager) handles all race-day issues. For escalations, Wayne Roberts is available at +868-487-9487. We also run a WhatsApp group for team managers during each event window — make sure you've been added before race day.